Help: Administration. Users with the security level . In addition, this level has access to configure and initialize the Internet Mask Module. The Administration menu item is hidden from all other user levels. There are eight areas within the Administration category. Five of these areas, General, Provider, Client, Community and Referrals, comprise the configurations of the Data Entry screens. Fields in the General administration area are shared by the provider, client and community databases. The fields in the General administration area comprise many of those used in the Quick Search function, a search function directly accessed from the client Referrals screen, matching certain data in the client and provider records or the client and community records. See Client Data Entry for directions on using the Quick Search function. The following information provides general directions for using the General, Provider, Client, Community, and Referrals screens. Following the general information are specific details related to the each of the five areas. When a configurable field is not being used by an agency, the administrator should consider hiding that field. Fields which are hidden are not displayed on the data entry screens, so data cannot be entered in these fields. Hidden fields are also removed from the field selection screens found in Custom Search, Reports, and other areas. To see eligible fields, click on the < Visibility> button on the left screen menu. To hide a field, click in the checkbox next to the field name. The visibility area must be saved separately from the rest of administration areas. Once all desired fields are hidden, click < SAVE>. To unhide a field previously hidden, click in the checkbox next to the field name to remove the check. Click < SAVE>. Configurable fields can be used to store lists of options on which R& Rs may want to collect data. There are several different types of configurable fields: Fully Configurable fields: these fields can have both the field name and the field values configured by the local R& Rs. An example of a fully configurable field is Local One.
Partially Configurable fields: There are two types of partially configurable fields. Some fields can have the field values changed, but not the field name (e. Elementary Schools, Environment). Others have one or more field values that cannot be changed (e. English will always be the first Language in the Languages field), but the remaining values can be configured. If a field name is configurable, the administrator can change the value in the text box. If the field name is not configurable, the field name is listed but is not within a text box. Non- configurable fields: there are a limited number of drop down fields (6) in NACCRRAware which cannot be configured by the local R& R (e. Client Status and Regulation/Licensed.) Generally, these fields are NACCRRA Standard Data Fields. Each configurable field is identified by its field type and field number. To view this information, click on the underlined field name to open that field's administration screen. Field type and Field # is listed at the top. There are several different configurable field types: Check box: This field allows users to select multiple values. Each value has a check box next to it on the data entry screen. Text field: This field allows users to enter text into a text box. The administrator can configure the label next to that text box. Date field: This field allows users to enter dates only in the format mm/dd/yyyy. The administrator can configure the label next to the date. Drop down list: This field allows users to select one value only from a list of values. Pick List: The field allows users to select multiple values using the < Ctrl> or < Shift> keys. To select individual values, hold down the < Ctrl> key while clicking each value. To select a range of values, click on the first value in the range, hold down the < Shift> key, then click the last value in the range. This selects the first value, the last value, and all those between. To change a Configurable Field: Click on the underlined Field Name. On the next page, type the desired field name value, if applicable. If the field is a configurable check box, drop down, or pick list field, type the desired field values, one in each box. NACCRRA.org; Website Updates RSS. NACCRRA Publications 2011. Is Your Child Care Program Ready? Disaster Preparation A Training Program for Child Care Centers Developed by the National Association of Child Care Resource & Referral Agencies. Most configurable list fields have the option to alphabetize the field values; simply press the < Alphabetize> button when configuration is complete. Alphabetizing a field will not change the data previously entered, just the order of the data. Click < Save> when configuring and alphabetizing (if applicable) is complete. To configure fields with multiple pages of values, such as Elementary Schools, click < Show Next>. When adding a large number of items in a field, it is recommended to save the data periodically by clicking < Save> rather than waiting until all pages are completely configured. After returning to the Administration page, the newly configured options will appear, however they may not appear on the Data Entry screens for users until they log out and back into NACCRRAware. Fields with more than 5. Elementary Schools and Employer) and can be alphabetized using the < Alphabetize> button that appears under the field name after saving the values and returning to the Administration page. Types of Oklahoma Child Care According to state law, most child care programs in Oklahoma are required to be licensed. Licensing stand-ards set minimum requirements. A Training Program for Child Care Centers. Developed by the National Association of Child Care Resource & Referral Agencies. 3 Early Childhood Education Professional Development Training and Technical Assistance Glossary Professional preparation and ongoing professional development (PD). Army Fee Assistance Transition The Army Fee Assistance Program is currently transitioning from the General Services Administration to Child Care Aware NOTE: Configurable field labels must all have unique names and within a configurable field, the separate user- configurable field values cannot be duplicated. An error message will appear if two configurable field names or values are saved with the same name, but the error message does not appear until after clicking < Save>. At that point, if a duplicate exists, all of the values revert back to the originals and any that were added/changed will be lost. It is best to avoid entering duplicates from the beginning and to review large tables for duplicates before clicking < Save>. Warning: If a field value is changed after data has been entered, data for the previous field value will be inaccessible. In order to correct a spelling error in a field value without . For assistance, see the Help screen on Search and Replace or contact NACCRRA Data Services Help Desk. Changing a configurable field name, though, has no effect on the data in that field. Top. The General Administration page contains configurations for all fields that are shared by multiple databases. Most of these fields are shared by client and provider and can be used in the Quick Search process. Before reading this section, be sure to read above for information on Hidden Fields and Configurable Fields. Quality Rating. One field that has different properties than any others is Quality Rating. This field consists of ten (1. It's important to list the ratings in this order because the order of the field is used to sort the providers in the Internet Mask search results. All 1. 0 values do NOT need to be configured, but do not leave an empty value between two existing values. Leave empty values at the end of the list. Images can also be attached to each rating level and will be visible in the Internet Mask search results screens. To attach images, click < Click Here to Upload Quality Rating Images>. A new window will open (. Browse for the image file and click < Upload Image>. The image should now be listed on the drop down list of available images for each Rating # (in the . Select the image file name for each rating. As you select the file name, a new window will open showing the image that will be attached to that rating; close the preview window after confirming the correct image. When all configured rating levels have an image selected for them, click < Save Quality Rating Images> and the windows will close. To view or change an image saved to a quality rating, click the Quality Rating field name again on the General administration screen. Click < Click Here to Upload Quality Rating Images>. The images currently saved for each rating level are listed under . Click the link for each image in the Image Name column to view the image. To replace the image, browse for the new image and upload it, then select it as the new image for that rating. To delete an uploaded image, select the image and click < Delete>. City and County. The City and County fields are shared by client, provider and community records and also the Internet Mask Module/Online Referral Module and Online Provider Services. These lists are intended to help standardize data entry for city and county. Agencies do not need to list all cities or counties they may serve, just those served most frequently and/or those that tend to be misspelled. Enter the number of lines per page that the printer typically prints when using the font used by NACCRRAware. A typical setting for a laser printer or an ink jet printer will be 8. The number of lines enables page breaks between pages when printing from the browser. The Records per Page default indicates the maximum number of records to load on a page in data entry searches and in the Delete and Restore functions. By limiting the number of records per page, results screens will load more quickly. Choose the default number, between 5. To save the Defaults, click < Save> at the bottom. Countries. Default country selections are United States (US) and Canada (CA). To add additional options to the Country drop down list for provider, client and community records, select each and click < Save> at the bottom. Top. Provider Administration is the area to configure all provider fields, except those shared with the Client as listed above under General Administration. See above for information on hiding and configuring fields. The Age Group tables (Rates and Population Info) are configured in Provider Administration. In the Age Group table, the Age Group field on the left is a NACCRRA standard data field. To the right of this field is the Age Range field.
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